ROOM HIRE: GOOGLE GRANT SCHEME
VAC has been funded by Google to help small organisations get back into the “real world” training / meeting environment.
The intention is to help very small voluntary and community organisations get back into buildings by helping them afford the hire fee, and also assist them with tech advice if they want to run ‘blended’ events and meetings. Groups can book space for a single event or block book a series of dates for future meetings and events.
VAC is administering the scheme. Our intention is to keep the process as simple as possible to minimise any administrative burden on the groups, VAC and of course the organisations providing space.
INFORMATION FOR GROUPS WANTING TO BOOK MEETING SPACE
If you are looking for room hire covered by the scheme, you can search our Room Hire Directory to find the organisations taking part in the scheme in your area. You will then need to contact the organisation directly to make the booking.
Once you have done this you will need to get confirmation from VAC that we will fund the cost by completing this form. You will need a quote from the supplier indicating the cost. You and the supplier will both receive confirmation hat VAC has approved the booking from the Grant scheme.
Once the booking has taken place, the venue then invoices VAC in the normal way, rather than invoicing you directly. VAC will arrange payment on your behalf up to the amount requested in your enquiry. Any subsequent and substantial changes to the amount payable from the Grant Scheme will need to be re-approved by VAC.
Group eligibility
- A small voluntary and community sector organisation with income under £25k/year.
- Must me based or mainly operating in Camden and serving Camden residents.
- Must be using space for charitable and work-related purposes (parties, purely social gatherings, leisure clubs or religious services/meetings are not covered by the scheme).
Venue and Booking Eligibility
- Voluntary and Community Sector venues only (bookings at commercial venues are not permitted).
- Venues must be included in the Google Grant Scheme.
- Bookings can be made for a single event or for repeat/multiple sessions.
- Booking minimum of £100 and maximum of £300 for single or multiple / repeat bookings.
- Groups can apply anytime up to a maximum value of £300/financial quarter.
To find out more about the Google Grant program, contact Ricky Singh rsingh@Vac.org.uk
Information for Room Hirers
As a community organisation offering space in Camden, you will already have been contacted by VAC to ensure you are happy to take part in the scheme. If you haven’t been contacted by VAC but would like to take place in the Scheme, please get in contact with alexcharles@vac.org.uk. Organisations taking part in the scheme can be found on our Room Hire Directory.
The group will contact you directly to make the booking. Once you have confirmed this, the group will then need to contact VAC with details of the bookings so that we can confirm this will be covered by the Scheme. Once we receive notice from the group, VAC will send a confirmation to both you and the group so you have the details on file.
Once the booking has taken place, you will need to invoice VAC. You will be paid in the usual way, only VAC will pay the invoice rather than the Group. VAC will arrange payment on the Group’s behalf up to the amount requested in the enquiry form. Any substantial changes to this amount will need to be approved by VAC first before confirming the booking with the Group. This is to ensure there are sufficient funds left within the bursary to pay for the booking.
FIND OUT MORE ABOUT OUR WORK ON INCREASING ACCESS TO COMMUNITY SPACE
Access VAC’s directory of community spaces
To find out more about the Google Grant program, contact Ricky Singh rsingh@Vac.org.uk
